How to Work More Effectively With Your Event AV Supplier | media spec blog

Event technology and AV equipment add a great deal to the overall experience of your event. Most people do not have a full spectrum of AV technology to use at their event so instead they choose to hire it. You need to ensure that you use an AV supplier you can trust, who will be able to add real value to your event. But you also need to make sure that you work as effectively as possible with your supplier right from the beginning, so that you can both get the most out of planning and executing the event. Here’s what you can do to ensure a smooth, effective relationship with your AV hire supplier.

  1. Get Your Supplier Involved From the Start

You will get the best equipment solutions for your money when you get Event Production Companies involved from the start. Involve your AV supplier from the initial planning stages so that you can work out together the best setup for your needs. When you get your AV supplier on-board from the start you can also benefit from adjusting your event plan to incorporate new technology that you may not have immediately thought about.

  1. Check What Equipment Your Supplier Offers

Speaking of new, it is a good idea to familiarise yourself with everything the supplier has to offer. You may want to wow your audience with a top of the range piece of AV equipment. Or you may be happy with a more standard setup that really adds functionality to the event. In whichever case, it is always a good idea to know everything that’s on offer so you can make a choice between options. 

  1. Don’t Be Afraid to Ask Questions

Your supplier should be happy to explain any or all aspects of the planning and setup process. AV equipment may be a new area for you, or you may be experienced in setting up the audio visual side of an event. Either way, always speak up if you are unsure of something or you want to know why something is being done a certain way. If you want their opinion, ask it – after all, they are the best people to advise you on whether you need a larger LED screen, or how to integrate your technology into your existing setup. A good AV supplier will be happy to discuss all aspects of the event and your technology needs with you.

Communicate, collaborate, and discuss with your AV supplier so you get the event technology you need and your event deserves. It is worth investing a little effort in working well with your supplier so you get the best benefits.


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